Trello alternative for Google Workspace
Compare Kanban Tasks and Trello for teams that want visual task boards close to Gmail, Calendar, and Google Workspace.
Shared Kanban boards that work inside Gmail and Google Calendar
Google Workspace-native task workflows with multiple assignees
Comments, attachments, due dates, and team visibility in one flow
A lighter alternative for teams that already run on Google Workspace
Quick verdict: Kanban Tasks vs Trello
Trello is a strong general-purpose Kanban tool. Choose Trello if your team wants a standalone board with a large template ecosystem, many Power-Ups, and broad cross-department flexibility.
Choose Kanban Tasks if your team already lives in Gmail and Google Workspace and wants a lighter shared execution layer close to email, Calendar, and Google Tasks-style work.
| Need | Better fit | Why |
|---|---|---|
| Standalone visual boards for many teams | Trello | Mature board product, templates, automations, and Power-Ups |
| Gmail-first task capture | Kanban Tasks | Email-driven work can become shared tasks without moving into a separate project hub |
| Google Workspace-native execution | Kanban Tasks | Boards, due dates, owners, comments, attachments, and Calendar visibility stay close to the tools the team already uses |
| Complex automations and many integrations | Trello | Trello has a broader marketplace and automation ecosystem |
| Small-team adoption with less rollout | Kanban Tasks | Better when the goal is lightweight shared execution, not a new operating system |
Best for / not best for
Kanban Tasks is best for
- Small teams that work from Gmail every day.
- Google Workspace teams that need shared boards, owners, due dates, comments, and attachments.
- Teams that want task visibility without rolling out a heavier project-management platform.
- Email-heavy workflows where follow-up work starts in the inbox.
Kanban Tasks is not best for
- Teams that need a large app marketplace and complex automation builder.
- Organizations that already standardized on Trello across many departments.
- Teams that want public board templates and broad non-Google integrations as the main feature.
Where Trello is stronger
Trello has years of market depth. It is flexible, familiar, and works well as a standalone board for many kinds of teams. If your team wants a board independent of Gmail, or you already use Trello Power-Ups and automations heavily, Trello may be the better fit.
Where Kanban Tasks is stronger
Kanban Tasks is narrower on purpose. It focuses on the Google Workspace workflow: Gmail as intake, shared Kanban boards for visibility, due dates for planning, and Google Calendar context for deadlines. That makes it easier for small teams to adopt when the work already starts in Gmail.
Product proof
Kanban Tasks is available through the Chrome Web Store and is built around a practical Gmail and Google Workspace workflow: email-to-task capture, shared boards, Get Work Done views, comments, attachments, and team visibility.
Migration path from Trello
- Start with one shared board in Kanban Tasks for work that begins in Gmail.
- Recreate only the lists your team actually uses, such as Backlog, To Do, In Progress, Waiting, and Done.
- Move active cards first instead of importing every historical task.
- Add owners and due dates so the board immediately becomes operational.
- Keep Trello for archival or highly automated workflows if your team still needs them.
Bottom line
Trello is the broader standalone Kanban platform. Kanban Tasks is the lighter Google Workspace option for teams that want shared execution close to Gmail, Calendar, and the inbox where work starts.
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