Blog Demystifying Kanban: A Beginne...
Last Updated At: 04/19/2024

Demystifying Kanban: A Beginner's Guide to Visual Workflow Management

Discover how Kanban tasks and Google Kanban can revolutionize your project management in our latest blog post. Learn to streamline your workflow and boost productivity using the Kanban Tasks extension for Google Chrome.

showing the difference of organising by using kanban

Kanban, a visual workflow management method, simplifies complex processes by providing a clear, organized view of tasks. By visualizing work stages and limiting work in progress, individuals and teams can enhance productivity and streamline project delivery.

Having a Kanban board extension in Google Task Workspace is incredibly beneficial. It seamlessly integrates task management with visual workflow organization, providing a clear overview of tasks and their progress. This enhances collaboration, improves task prioritization, and boosts overall productivity by ensuring tasks are efficiently managed and completed. The new Kanban Tasks extension for Google Chrome is all about it. 

What is Kanban?

Kanban originated in Japan as a method for managing inventory in manufacturing. Today, it's widely used in various industries, including software development, marketing, and project management. 

Visualizing Your Workflow

At the core of Kanban is the Kanban board—a visual representation of your workflow divided into columns. It uses cards or sticky notes on a board to represent tasks, with columns representing stages of the work process. As tasks progress, they move across the board, providing a clear view of what's being worked on and what stage it's at. It helps teams collaborate effectively and manage their workflow efficiently. Each column represents a stage of your process, from "To Do" to "In Progress" to "Done." Tasks are represented by cards that move across the board as they progress through each stage.

Getting Started with Kanban

Getting started with Kanban is easy! Just set up a board with columns representing different stages of your workflow, like "To Do," "In Progress," and "Done." Then, add tasks to the "To Do" column and move them across the board as you work on them. Use additional features like labels, due dates, and attachments to add context to your tasks.It's a simple yet powerful way to visualize and manage your tasks.

Benefits of Kanban

Kanban offers several benefits, including improved visibility, increased productivity, and better workflow management. By visualizing your tasks and limiting work in progress, you can focus on completing tasks efficiently and effectively.

How Does Kanban Help Digital Entrepreneurs?

Imagine you're a digital entrepreneur juggling multiple projects simultaneously. With Kanban, you can create a visual representation of your tasks on a board, divided into columns representing different stages of your workflow—such as "To Do," "In Progress," and "Done."

Let's say you're launching a new product. You start by adding tasks to the "To Do" column, such as market research, product development, and marketing strategy. As you progress, you move tasks across the board, tracking their status in real-time.

For example, as you complete market research, you move the corresponding task to the "In Progress" column. Once the product is developed, you move tasks related to marketing strategy to the "In Progress" column while moving tasks like beta testing to "Done."

By visualizing your workflow in this way, you gain clarity on project status, identify bottlenecks, and prioritize tasks effectively. Kanban's flexibility allows you to adapt to changing priorities and optimize your processes continuously.

Kanban is a game-changer for digital entrepreneurs, developers, and stakeholders providing a simple yet powerful method for managing workflows and achieving business success. With its visual approach and adaptability, Kanban empowers entrepreneurs to stay organized, focused, and productive in today's dynamic business environment.

How Will the New Kanban Tasks Extension for Google Workspace Help You Enjoy the Flexibility of Kanban?

The new Kanban Tasks Extension adds more life and functionality to Google Tasks. It solves the limitations of Google Tasks to make task management more efficient and effective. 

The user gets two default and undeletable boards: ‘Get Work Done’ and ‘Your First Board’ along with the option to create unlimited boards as per the user’s choice. These boards give an intuitive visual workflow akin to Kanban to streamline your tasks within your favorite Google Workspace. 

Users can add Tasklists and notes to every board except the 'Get Work Done' board using customizable options. Get Work Done Boards is the central hub of tasks reflecting  'Due Today' & 'Due This Week' lists. Users can never miss their deadlines since this board helps them to have undivided attention to their tasks and goals. 

Refer this How to Guide to get a comprehensive handholding on using this versatile task management tool. 


In conclusion, Kanban is a powerful tool for visualizing and managing workflows. Whether you're a beginner or an experienced project manager, Kanban can help you streamline your processes, increase productivity, and achieve your business goals. So why wait? Start using Kanban Tasks today and take your project management to the next level.

Kanban Tasks
Fully Free In Beta
Start using Kanban Tasks for free. No credit card required. Just sign up with your Google Account and start managing your tasks in a Kanban Board.