Manage tasks and projects where your work already happens. Turn emails into tasks, organize work across boards, assign teammates, and track due dates, comments, attachments, and updates without leaving Google Workspace.
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See the full walkthrough here.
Effortlessly manage your tasks directly within Google Workspace. Add tasks from Gmail with one click and enjoy the benefits of managing your projects where you already work.
Visualize and manage your tasks on a dynamic Kanban board. Ideal for Agile Teams. Drag and drop items between customizable columns to keep your workflow in check.
We collect all your Tasks with a Due Date for Today and This Week automatically into priority lists on your Get Work Done board. This provides a great overview to know what you or your teammates will be working on.
Work together on shared boards with real-time updates. Invite teammates, assign tasks, and keep everyone on the same page.
Design your own workflow with unlimited boards, lists, and custom labels. Enhance every task with checklists, tags, and rich descriptions.
Task details with attachments, comments, and rich metadata. Use checklists, tags, filters, and assigned users to keep everything organized and actionable in one place.
Google Tasks Kanban
Google Tasks is useful for personal reminders. Kanban Tasks extends that idea into shared Google Workspace execution: board stages, assignees, due dates, comments, attachments, email-to-task capture, and focused views for the work due now.
Google Tasks is list-based. Kanban Tasks adds the board layer: stages, drag-and-drop movement, owners, due dates, comments, attachments, and team visibility for Google Workspace teams.
Read the Google Tasks Kanban guideUse Gmail and Google Workspace as the intake layer, then move work onto shared boards where tasks can be assigned, discussed, searched, and reviewed in focused views like Get Work Done.
See shared task managementTasksBoard is strong when you want a full-screen Google Tasks board. Kanban Tasks is stronger when work starts in Gmail and needs shared ownership, comments, and Google Workspace workflow.
Compare TasksBoardTrello is a broad standalone board tool. Kanban Tasks is designed for teams who want task boards close to Gmail, Calendar, and Google Workspace.
Compare TrelloGantt charts
Plan dated tasks on a timeline without moving project work into a separate tool. Your board stays familiar, while deadlines and overlaps become easier to scan.
Kanban Tasks makes task management inside Google Workspace easier with a visual, flexible shared kanban board. Organize tasks, automate due dates, collaborate with teams, and manage priorities without leaving Gmail, Meet or Calendar. Explore the key features that help teams stay productive, streamline workflows, and keep track of every task in one place.
This is a walkthrough of Kanban Tasks, a Chrome extension by Tooling Studio that seamlessly integrates with Google Workspace. You'll see how to create and manage Kanban boards directly within Gmail, organize tasks with lists and tags, collaborate in real-time, track changes with an activity log, and convert emails into tasks with a simple drag-and-drop. The demo covers key features that help streamline workflow, enhance productivity, and improve team collaboration—all within your existing Google Workspace setup. Watch the video to see it in action, then try it out for yourself and share your feedback with Eric and the team
Effortlessly stay on top of your priorities with automated lists like ‘Due Today’ and ‘Due This Week’ on your Get Work Done board. These lists collect tasks with due dates from all your boards, giving you and your team a clear overview of what needs attention, so you can stay focused and productive without missing deadlines.
Convert your emails into actionable tasks with just one click. Integrate Gmail seamlessly and never lose track of important messages.
Prioritize and organize your tasks intuitively. Our drag-and-drop functionality makes reordering tasks a breeze.
Break down tasks into manageable steps with detailed checklists. Stay organized and ensure nothing slips through the cracks.
Collaborate with your team using shared boards and real-time updates. Assign tasks, leave comments, and boost overall productivity.
Never miss an update with instant notifications. Stay informed about task changes, assignments, and comments in real time.
Enrich your task cards by adding relevant files, images, or documents. Keep all your resources at your fingertips.
Improve team communication with detailed task comments. Discuss ideas, provide feedback, and stay connected on every project.
Track every update with a comprehensive activity log. Monitor changes, task histories, and team progress all in one place.
Organize your tasks with customizable tags. Filter, label, and sort your workflow for optimal efficiency.
Delegate work effortlessly by assigning tasks to team members. Enhance accountability and streamline project management.
AI agents and MCP
Most AI tools can summarize work. Kanban Tasks gives agents somewhere useful to put that work: boards, lists, tasks, owners, due dates, comments, checklists, tags, and status inside the same workspace your team uses.
Personal use is free. Upgrade to the team plan when you want shared boards, task assignment, and real-time collaboration.
| Features | Personal $0 per month All the essentials for solo users – completely free | Teams $5 per user per monthUnlock every feature and share your workflow with your team |
|---|---|---|
| Organize Your Projects | ||
Unlimited Boards Create a separate board for every project or workflow | ||
Unlimited Lists per Board Organize your board with as many columns as you need | ||
Unlimited Tasks No limits on the number of tasks you can create | ||
Get Work Done Board A central hub that displays all your tasks at a glance | ||
| Enhance Your Workflow | ||
Due Dates & Reminders Set deadlines and receive automatic alerts | ||
One-Click Email to Task Easily convert emails into tasks while keeping email links | ||
Quick Date Adjustments Update task deadlines effortlessly with drag-and-drop | ||
Google Workspace Integration Works seamlessly with Gmail, Calendar, and other Google tools | ||
Subtasks Break complex tasks into smaller, actionable steps | ||
Rich Text Descriptions Format your task details easily with markdown support | ||
Custom Tags Label and filter tasks with personalized tags | ||
Attachments Add files and documents directly to your tasks | ||
Checklists Include multiple to-do items within each task | ||
| Collaborate Effectively | ||
Shared Boards Collaborate in real time by sharing boards with your team | - | |
Assigning Tasks Delegate tasks to team members and track progress effortlessly | - | |
Related guides
These guides support the commercial Kanban Tasks page with broader educational queries around project management, shared task management, and Gmail-first workflow.
Kanban Tasks
Google Workspace handles communication well, but not shared execution. This guide shows a practical, lightweight project management setup for small teams.
Kanban Tasks
Personal reminders are easy. Shared task management is where most Google Workspace setups fall apart. This guide shows a practical model that small teams will actually use.
Kanban Tasks
Gmail is a great intake layer and a bad workflow layer. This guide shows how Kanban fixes that for teams that already live in Google Workspace.
Find answers to the most common questions about Kanban Tasks.
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