How Raadhuis Found the Perfect Balance with Kanban Tasks

Our team is heavily invested in the Google Workspace ecosystem for our daily operations, but we were missing a truly integrated tool for project and task management. We were using Basecamp, but it presented two main challenges for us. Firstly, it offered far more functionality than we actually needed, which made it feel a bit cluttered. Secondly, and more importantly, the constant need to switch between our Google environment and Basecamp was inefficient and disrupted our workflow. We were specifically looking for a streamlined Kanban board solution that could live directly inside our Google Workspace.

The Chrome-native experience was a primary reason Tooling Studio felt right. However, what truly set it apart was the close, personal connection with their team. We were very impressed by how open the development team was to our feedback and how quickly they were able to implement our suggestions. They even invested significant time in a personalized, on-site onboarding for our entire team at our office, which showed a real commitment to our success.

Tooling Studio has become the central hub for our production workflow. For each client, we create a dedicated client board. All tasks related to that client's projects are added to their board as individual cards. Each card contains all the critical information our production team needs: a hard deadline, a complete briefing, and the team member assigned to execute the task. This system ensures perfect clarity and allows everyone to see what they need to work on at a glance.

The experience reinforced our feeling of being in a true partnership rather than just being another customer. Seeing our feedback being genuinely listened to and then implemented—often within a very reasonable timeframe and without extra costs—made the product feel like it was adapting to our specific workflow, not the other way around. That level of responsiveness is rare and has significantly enhanced our experience and the tool's value to our team.

For any team that feels caught between overly simplistic to-do lists and overly complex project management suites, Tooling Studio finds the perfect balance. Its straightforward design makes it incredibly easy for the whole team to adopt without a steep learning curve. Most importantly, we would recommend it for its seamless integration within Google Workspace. The ability to stay in one environment and effortlessly switch between Gmail, Calendar, Drive, and your project tasks is a huge advantage. It removes the friction of context-switching and keeps your team focused and efficient.