Kanban Tasks for Education - Simple Project Management for Schools

Project Management for Schools that Just Works

Visualize projects in your school, collaborate with colleagues, and keep students on track directly inside Google Workspace. Simple enough for the classroom, powerful enough for administration.

Familiar Google Interface

Collaborate on Projects & Curriculums

Seamless Google Workspace Integration

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Kanban Tasks Features for Google Workspace

Kanban Tasks makes task management inside Google Workspace easier with a visual, flexible shared kanban board. Organize tasks, automate due dates, collaborate with teams, and manage priorities without leaving Gmail, Meet or Calendar. Explore the key features that help teams stay productive, streamline workflows, and keep track of every task in one place.

Overview & Walkthrough

This is a walkthrough of Kanban Tasks, a Chrome extension by Tooling Studio that seamlessly integrates with Google Workspace. You'll see how to create and manage Kanban boards directly within Gmail, organize tasks with lists and tags, collaborate in real-time, track changes with an activity log, and convert emails into tasks with a simple drag-and-drop. The demo covers key features that help streamline workflow, enhance productivity, and improve team collaboration—all within your existing Google Workspace setup. Watch the video to see it in action, then try it out for yourself and share your feedback with Eric and the team

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Get Work Done

Effortlessly stay on top of your priorities with automated lists like ‘Due Today’ and ‘Due This Week’ on your Get Work Done board. These lists collect tasks with due dates from all your boards, giving you and your team a clear overview of what needs attention, so you can stay focused and productive without missing deadlines.

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Tasks from Email

Convert your emails into actionable tasks with just one click. Integrate Gmail seamlessly and never lose track of important messages.

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Drag & Drop

Prioritize and organize your tasks intuitively. Our drag-and-drop functionality makes reordering tasks a breeze.

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Checklists

Break down tasks into manageable steps with detailed checklists. Stay organized and ensure nothing slips through the cracks.

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Team Collaboration

Collaborate with your team using shared boards and real-time updates. Assign tasks, leave comments, and boost overall productivity.

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Notifications

Never miss an update with instant notifications. Stay informed about task changes, assignments, and comments in real time.

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Attachments

Enrich your task cards by adding relevant files, images, or documents. Keep all your resources at your fingertips.

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Comments

Improve team communication with detailed task comments. Discuss ideas, provide feedback, and stay connected on every project.

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Activity Log

Track every update with a comprehensive activity log. Monitor changes, task histories, and team progress all in one place.

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Assigning Tasks

Delegate work effortlessly by assigning tasks to team members. Enhance accountability and streamline project management.

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Features

Personal

per month

All the essentials for solo users – completely free

Get Started Free

Teams

per user

per month

Unlock every feature and share your workflow with your team

Get Kanban for Teams

Organize Your Projects

Unlimited Boards

Create a separate board for every project or workflow

Unlimited Lists per Board

Organize your board with as many columns as you need

Unlimited Tasks

No limits on the number of tasks you can create

Get Work Done Board

A central hub that displays all your tasks at a glance

Enhance Your Workflow

Due Dates & Reminders

Set deadlines and receive automatic alerts

One-Click Email to Task

Easily convert emails into tasks while keeping email links

Quick Date Adjustments

Update task deadlines effortlessly with drag-and-drop

Google Workspace Integration

Works seamlessly with Gmail, Calendar, and other Google tools

Subtasks

Break complex tasks into smaller, actionable steps

Rich Text Descriptions

Format your task details easily with markdown support

Custom Tags

Label and filter tasks with personalized tags

Attachments

Add files and documents directly to your tasks

Checklists

Include multiple to-do items within each task

Collaborate Effectively

Shared Boards

Collaborate in real time by sharing boards with your team

Assigning Tasks

Delegate tasks to team members and track progress effortlessly

Frequently asked questions

Find answers to common questions about using Kanban Tasks in schools.

Kanban Tasks is a Chrome extension that adds a visual Kanban board in your Google (Workspace) environment. It syncs with Google Tasks (on way sync to your personal boards) so that your existing tasks appear automatically. The board lives in the Gmail sidebar and allows you to organise tasks by dragging and dropping cards between columns (lists) such as “To Do,” “In Progress” and “Done.” The extension also includes a Get Work Done board that automatically collects tasks due today and this week, giving you a clear picture of your priorities.

Next to that it’s neatly integrated into your Gmail and allows you to easily create tasks from emails by dragging and dropping them onto your boards.

Google Tasks provides a basic list of to‑dos. Kanban Tasks adds a visual, collaborative layer on top of Google Tasks: you can create multiple boards and lists, drag and drop tasks between stages, add checklists and sub‑tasks, attach files, tag tasks and leave comments. You can also invite teammates to shared boards (with a team plan) and see real‑time updates when tasks move or are edited. In short, Kanban Tasks turns Google Tasks into a fully fledged project management board that keeps your whole team aligned.

It allows you to filter, search, notify, and on top of that it lets you create tasks from your Gmail very easily where your original email stays attached to the task.

Once installed, Kanban Tasks appears in the Gmail sidebar and connects to your Google Account. It imports all tasks from Google Tasks automatically. You can convert emails into tasks with a single click or a simple drag and drop. Because it runs inside Gmail, Calendar and other Google Workspace tools, there’s no separate login or application to manage. You can sign in with the same Google account you already have and sync your existing tasks into Kanban tasks.

Boards represent projects or high‑level workflows (e.g., Marketing Campaign, Client Onboarding). You can create unlimited boards on all our plans (even on the free personal plan!). You can share boards with anyone with a Google account (this requires a team plan).
Lists (also called columns) represent stages of work (e.g., To Do, In Progress, Done). You can have unlimited lists per board. This gives you a visual overview on your projects and their status.
Tasks are cards on the board representing action items (or anything you want really). Tasks can include descriptions, due dates, tags, attachments, checklists, comments and more. You can assign your teammates (on the team plan) and they will receive real time notifications. You can ‘mention’ (@) them in the comments to notify them as well.

Yes. You can create checklists and sub‑tasks on each card. The extension allows you to list items and mark them complete without needing to create separate cards, providing an efficient way to break work down into smaller steps. Sub‑tasks can also be used, this allows for more granular control. Sub-tasks can easily be added by dragging a task on top of an existing task or creating the 3 dots on the task card.

With a team subscription, you can invite teammates to any board and assign tasks to them. The only requirement is that they have a Google account, they do not need to belong to the same Google Workspace organisation. Shared boards show updates in real time, so when someone moves a card, adds a checklist or leaves a comment, everyone sees it instantly. In the personal plan, boards are private and not shareable. If you’ve created a team, your personal boards remain private - we’ll set a team up for you, only boards in that team are shared. It’s easy to switch back and forth between personal and your team boards.

The team plan unlocks shared boards. This makes it easy to assign tasks, collaborate in real time and manage permissions. All board members can comment, attach files, set due dates, tag tasks and view an activity history. Teams also receive priority support. Billing is shared, a single team requires a single credit card and you’ll receive a single invoice for all your seats pro rata, this includes if you make use of our Sales CRM product.

Easy, you can go to the extension here. Make sure you are using Google Chrome in a Desktop Browser (we’ll enable the stand alone application soon). Or you can go to the Chrome Web Store and search for “Kanban Tasks”. Click Add to Chrome and sign in with your Google account. Once installed, you’ll see the Kanban Tasks icon in your Gmail sidebar on the left side. You can create a new board immediately, or follow Tooling Studio’s how‑to guide for step‑by‑step instructions.

Kanban Tasks has simple pricing. Personal use is free forever, so your private boards have no cost. If you want to share boards and collaborate, the team plan is $5 per user per month or US $50 per user per year. Paying annually saves about 16 percent. Pricing is per product, so this price applies to Kanban Tasks specifically. There are no extra fees for storage or the number of boards or lists you create, and you can cancel any time with a 30-day money-back guarantee. Example: a team of 4 pays $20 per month or $200 per year.

Project Management for Schools that Just Works

Embedded in Your School's Workspace

Visual Project Boards

Stay Organized & Focused

Teacher & Staff Collaboration

Flexible for Any Context

Rich Task Details

Kanban Tasks Features for Google Workspace

Overview & Walkthrough

Get Work Done

Tasks from Email

Drag & Drop

Checklists

Team Collaboration

Notifications

Attachments

Comments

Activity Log

Tags

Assigning Tasks

Simple, transparent pricing

Organize Your Projects

Enhance Your Workflow

Collaborate Effectively

Organize Your Projects

Enhance Your Workflow

Collaborate Effectively

Frequently asked questions

Features	Personal $0 per month All the essentials for solo users – completely free Get Started Free	Teams $5 per user per month Unlock every feature and share your workflow with your team Get Kanban for Teams
Organize Your Projects
Unlimited Boards Create a separate board for every project or workflow
Unlimited Lists per Board Organize your board with as many columns as you need
Unlimited Tasks No limits on the number of tasks you can create
Get Work Done Board A central hub that displays all your tasks at a glance
Enhance Your Workflow
Due Dates & Reminders Set deadlines and receive automatic alerts
One-Click Email to Task Easily convert emails into tasks while keeping email links
Quick Date Adjustments Update task deadlines effortlessly with drag-and-drop
Google Workspace Integration Works seamlessly with Gmail, Calendar, and other Google tools
Subtasks Break complex tasks into smaller, actionable steps
Rich Text Descriptions Format your task details easily with markdown support
Custom Tags Label and filter tasks with personalized tags
Attachments Add files and documents directly to your tasks
Checklists Include multiple to-do items within each task
Collaborate Effectively
Shared Boards Collaborate in real time by sharing boards with your team	-
Assigning Tasks Delegate tasks to team members and track progress effortlessly	-