Google Tasks Extensions for Gmail and Visual Planning
Compare Google Tasks extensions and companion apps. Import tasks into Kanban Tasks, turn Gmail messages into work, and see personal and team pricing.
Google Tasks is useful for personal reminders, due dates, and short lists. A Google Tasks extension can add a larger view or connect those tasks to another workflow. The right choice depends on where you want to work: Gmail, a full-screen board, Google Sheets, or a desktop window.
If work starts in Gmail and needs an owner or a visible stage, open Kanban Tasks. Personal boards and tasks are free. Shared boards and task assignment are included in Teams for $5 per user per month or $50 per user per year.
Install the Kanban Tasks Chrome extension when you want the board and email-to-task flow inside Gmail.
Google Tasks extensions and companion apps at a glance
| Tool | Interface | Google Tasks relationship |
|---|---|---|
| Kanban Tasks by Tooling Studio | Gmail and web app, with shared boards, owners, comments, and Gantt view | Imports existing Google Tasks during setup |
| TasksBoard | Web app | Google Tasks companion |
| 123 Sync for Google Tasks | Google Sheets | Google Workspace add-on |
| Google Tasks Client | Desktop | Third-party Google Tasks client |
For shared Gmail work, Kanban Tasks brings email context, task stages, and ownership into the same workflow. See the Google Tasks Kanban board guide for the import and sync steps.
Why choose Kanban Tasks for Gmail work
Kanban Tasks is for work that begins as an email or a personal task and then needs more structure. A board makes the stage visible. A due date makes the next deadline clear. On a shared board, an assignee shows who owns the work, while comments and attachments keep the discussion with the task.
The image shows the current setup flow and its board preview. Tasks can move between lists, and dated tasks can also appear in the product's calendar and Gantt views.
Import your existing Google Tasks
The current setup flow includes an optional Import my Google Tasks step:
- Open Kanban Tasks and choose the type of board that you want to create.
- Leave Import my Google Tasks on if you want to bring in your existing tasks.
- Select Connect Google Tasks and allow Google Tasks access when Google asks for it.
- Select Import & open my board. Your imported tasks stay in Google Tasks too.
The connection requests Google Tasks access so the application can read and update task data. If you skip the import, you can start with a new board and create tasks directly.
After import, use Kanban Tasks to organize lists, assign work, add comments and attachments, and share progress. Enable Google Calendar sync to connect personal tasks and tasks assigned to you that have due dates. These tasks appear in a Tooling Studio list in Google Tasks. Changes to their title, due date, or completion status are checked every 10 minutes. Importing tasks and enabling ongoing sync are separate steps.
Turn a Gmail message into a task
After you install the Chrome extension, open an email in Gmail and use the Tooling Studio action to create a task. The task keeps the email subject and a link to the original message. You can then choose its board and list, set a due date, and add the details that the work needs.
This flow is useful when a request arrives by email. The message remains the source context, while the board shows whether the work is still to do, in progress, waiting, or complete.
Personal and team pricing
| Plan | Price | Use it when |
|---|---|---|
| Personal | $0 | You need unlimited personal boards, lists, and tasks, plus due dates, subtasks, tags, attachments, checklists, and email-to-task |
| Teams monthly | $5 per user per month | You need shared boards, task assignment, and real-time team collaboration |
| Teams yearly | $50 per user per year | You want the same team features with annual billing |
Each Tooling Studio app has its own team subscription. The prices above are for Kanban Tasks and are in US dollars.
Choose a setup that keeps Gmail work visible
Choose Kanban Tasks when requests arrive in Gmail and need a clear next step. Turn each request into a task, keep the source email linked, and move the card as work progresses. Use dates for deadlines and the board for status.
Start with a free personal board for your own work. Add Teams when colleagues need a shared view, task assignments, and updates in the same place. The workflow can grow from one inbox to a team board without changing how you capture work.
A simple setup for a Gmail-based team
Start with one board and four lists: To do, In progress, Waiting, and Done. Turn actionable emails into tasks, add one owner and one due date, and move blocked work to Waiting. This gives the team a shared view without creating a complex process.
Use the Personal plan while only one person needs the board. Move to Teams when other people need to see the same board, receive assignments, or update the work together.
Open Kanban Tasks or install the Chrome extension for Gmail.
Frequently asked questions
Does Google Tasks have a Kanban board?
Google Tasks has lists, subtasks, dates, and a full-screen view of multiple lists. Kanban Tasks adds shared boards with workflow stages, task ownership, comments, and attachments.
Can I import Google Tasks into Kanban Tasks?
Yes. The Kanban Tasks setup flow can request Google Tasks access and import your existing tasks. The import is optional, and your tasks stay in Google Tasks too.
Is Kanban Tasks free?
Personal use is free. Teams costs $5 per user per month or $50 per user per year and adds shared boards, assignments, and team collaboration.
Do I need the Chrome extension?
Use the Chrome extension for the closest Gmail experience and email-to-task action. You can also open the Kanban Tasks web app directly.
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