Start with one real workflow
- Pilot one repeated Gmail workflow before you move every task
- Teach email-to-task on the first day
- Use one shared board with clear owners and due dates
Google Tasks Kanban board
Import Google Tasks into a Kanban board
Bring your existing tasks into Kanban Tasks, organize them in visual stages, and keep the work in Google. Personal use is free; shared team boards add owners, comments, attachments, and clear dates.
Direct answer
Does Google Tasks have Kanban?
Google Tasks has a full-screen web view that shows personal task lists together. It does not provide stage-based Kanban workflow. Kanban Tasks imports those tasks and adds shared boards, owners, comments, attachments, and Gmail capture.
Google Tasks setup
Bring your Google Tasks onto your first board
During setup, choose your workflow and board, then select Import my Google Tasks. If access is not connected yet, Tooling Studio asks for Google Tasks permission before it imports.
- 1 Choose the board Pick a starter workflow and name the board that will receive your tasks.
- 2 Connect Google Tasks Review the Google permission screen. Tooling Studio needs access to read and update your Google Tasks.
- 3 Import and organize Open your imported tasks, then organize them into the lists and stages you want to use.
What syncs after import
Enable Google Calendar sync in Kanban Tasks to keep eligible dated tasks connected. Import and ongoing sync are separate steps.
From the board to Google
With sync enabled, personal tasks and tasks assigned to you with due dates appear in a “Tooling Studio” list in Google Tasks.
From Google back to the board
Changes to the title, due date, or completion status are checked every 10 minutes.
Your board stays safe
If both copies changed, the board copy wins. Deleting the Google copy does not delete the board task.
Comparison
Google Tasks list vs Kanban Tasks board
Keep Google Tasks for a simple personal list. Add Kanban Tasks when you need visual stages or shared work in Gmail and Google Workspace.
| Feature | Google Tasks | Kanban Tasks |
|---|---|---|
| Best fit | Private personal tasks in lists | Imported tasks organized on visual boards |
| Kanban board | Full-screen multi-list view, without workflow stages | Personal and shared team boards |
| Inside Gmail | Sidebar list | Board view available inside Gmail and as a web app |
| Email to task | Basic Google integration | Create tasks from email and keep a link to the message |
| Team execution | Assigned tasks through Chat spaces and eligible Docs workflows | Shared boards, assignees, comments, and attachments |
| Pricing | Included with Google account | Personal: free. Teams: USD 5/user/month or USD 50/user/year |
Team rollout
Move one working process first
A small pilot makes permissions, board access, and working rules easy to check before the whole team depends on the board.
Personal plan is free; Teams costs USD 5 per user per month or USD 50 per user per year
Shared boards, assignments, comments, attachments, and Calendar visibility
Built for Gmail-first capture instead of a separate project-management rollout
Check access before rollout
- Review the Google Tasks permission and sign in with the intended account
- Confirm each teammate can open the shared board
- Document the board stages the team will use
Board hygiene
Keep the imported board useful
Import gives you a starting point. Simple limits and regular review keep the board clear after the first week.
Give every column a clear meaning, such as Next, Doing, Waiting, and Done
Limit the number of active tasks so blocked work is easy to see
Scan the board each day and clear stale cards during a weekly review
Related resources
Learn more about task management in Google Workspace
Kanban Tasks product page See the full product page, pricing, features, and Google Workspace positioning. Kanban for Gmail guide Learn how to turn email into visible work without making Gmail the project tracker. Google Workspace task management guide Understand the shared task model for owners, due dates, comments, and Calendar visibility. Kanban Tasks vs TasksBoard Compare a Gmail-native Kanban workflow with a full-screen Google Tasks board.
FAQ
Google Tasks Kanban board questions
Does Google Tasks have a Kanban board?
Google Tasks has a full-screen web view that shows personal task lists together. It does not provide a stage-based Kanban workflow. Kanban Tasks imports those tasks and adds shared boards, owners, comments, attachments, and Gmail capture.
How do I import Google Tasks into a Kanban board?
Choose Import my Google Tasks during Kanban Tasks setup. Connect Google Tasks if permission is not granted yet, then select Import & open my board.
Can I share Google Tasks with a team?
Google supports assigned tasks through Chat spaces and eligible Docs workflows. Kanban Tasks adds shared team boards with task assignments, comments, attachments, and visible workflow stages.
What syncs between Kanban Tasks and Google Tasks?
Enable Google Calendar sync to connect personal tasks and tasks assigned to you that have due dates. They appear in a Tooling Studio list in Google Tasks. Changes to title, due date, or completion status are checked every 10 minutes. If both copies changed, the board copy wins.
Does Kanban Tasks sync with Google Calendar?
Kanban Tasks supports Google Calendar visibility for due-dated work, including personal tasks and tasks assigned to you, so deadlines can appear where you plan your time.
What should I check if my imported task is missing?
Confirm that you used the intended Google account and check the original Google task and list. Then confirm that you can open the destination board. If the app tab is stale, reload it before you import again.
Kanban Tasks
Shared Kanban Boards with your Team
Start using Kanban Tasks for free. No credit card required. Just sign up
with your Google Account and start managing your tasks in a Kanban Board
directly in your Google Workspace.
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