What is Kanban Tasks?

Kanban Tasks is a lightweight task and project board for Google Workspace. It gives you shared, real-time Kanban boards inside Gmail so you can manage work where you already spend your day.

Who is Kanban Tasks for?

It is a good fit for solo users, small teams, agencies, and anyone who wants a simpler way to manage work inside Google Workspace without using a heavier project tool.

Does Kanban Tasks work inside Gmail?

Yes. The main plugin experience lives inside Google Workspace, including Gmail, so you can manage boards and tasks without jumping to another tool all day.

Can I create a task from an email?

Yes. You can turn an email into a task so the subject and email link stay connected to the task.

If I share a task, does that share my email too?

No. Sharing the task does not give your teammates access to your mailbox. The email link stays tied to the Google account that created it.

What is the Get Work Done board?

Get Work Done is a built-in view that helps you focus on what needs attention now. It pulls together due-date-driven work so you can quickly see what is due today, this week, and next.

What are the Assigned and Mentioned views?

Assigned shows tasks assigned to you. Mentioned shows tasks where someone mentioned you in comments. They help you find important work without opening every board one by one.

Can I share boards and assign tasks to teammates?

Yes. Shared boards are the paid collaboration layer. You can keep personal boards private, invite teammates to shared boards, assign work, comment, mention people, and see updates in real time.

What can I add to a task?

You can add due dates, descriptions, checklists, comments, attachments, tags, and assignees so the task has the context people need.

Will I get notifications?

Yes. Kanban Tasks can notify you in the app and by email for assignments, mentions, comments, and due-date activity.

Does Kanban Tasks connect with Google Calendar?

Yes. Tasks with due dates can show up on your Google Calendar, including your own tasks and tasks assigned to you.

Can I search across my work?

Yes. Kanban Tasks includes search so you can find a task and jump to the right place faster.

Do I need Google Tasks to use Kanban Tasks?

No. Kanban Tasks is its own board-based task tool inside Google Workspace. It should not be understood as just Google Tasks in columns.

What if the plugin still does not appear after I install it?

Use Chrome, turn off ad blockers for Gmail, allow third-party cookies, and ask your Google Workspace admin whether extensions are allowed for your account.

Is Kanban Tasks free?

Yes for personal use. You pay only when you want shared team collaboration.

Kanban Tasks - Task Management for Gmail & Google Workspace

Shared, real-time Kanban boards inside Gmail and Google Workspace

Manage tasks and projects where your work already happens. Turn emails into tasks, organize work across boards, assign teammates, and track due dates, comments, attachments, and updates without leaving Google Workspace.

Email to task in Gmail

Shared Boards, Lists and Tasks

Get Work Done, search, and Google Calendar sync

Kanban Tasks Features for Google Workspace

Kanban Tasks makes task management inside Google Workspace easier with a visual, flexible shared kanban board. Organize tasks, automate due dates, collaborate with teams, and manage priorities without leaving Gmail, Meet or Calendar. Explore the key features that help teams stay productive, streamline workflows, and keep track of every task in one place.

Overview & Walkthrough

This is a walkthrough of Kanban Tasks, a Chrome extension by Tooling Studio that seamlessly integrates with Google Workspace. You'll see how to create and manage Kanban boards directly within Gmail, organize tasks with lists and tags, collaborate in real-time, track changes with an activity log, and convert emails into tasks with a simple drag-and-drop. The demo covers key features that help streamline workflow, enhance productivity, and improve team collaboration—all within your existing Google Workspace setup. Watch the video to see it in action, then try it out for yourself and share your feedback with Eric and the team

Download our Plugin

Get Work Done

Effortlessly stay on top of your priorities with automated lists like ‘Due Today’ and ‘Due This Week’ on your Get Work Done board. These lists collect tasks with due dates from all your boards, giving you and your team a clear overview of what needs attention, so you can stay focused and productive without missing deadlines.

Download our Plugin

Tasks from Email

Convert your emails into actionable tasks with just one click. Integrate Gmail seamlessly and never lose track of important messages.

Download our Plugin

Drag & Drop

Prioritize and organize your tasks intuitively. Our drag-and-drop functionality makes reordering tasks a breeze.

Download our Plugin

Checklists

Break down tasks into manageable steps with detailed checklists. Stay organized and ensure nothing slips through the cracks.

Download our Plugin

Team Collaboration

Collaborate with your team using shared boards and real-time updates. Assign tasks, leave comments, and boost overall productivity.

Download our Plugin

Notifications

Never miss an update with instant notifications. Stay informed about task changes, assignments, and comments in real time.

Download our Plugin

Attachments

Enrich your task cards by adding relevant files, images, or documents. Keep all your resources at your fingertips.

Download our Plugin

Comments

Improve team communication with detailed task comments. Discuss ideas, provide feedback, and stay connected on every project.

Download our Plugin

Activity Log

Track every update with a comprehensive activity log. Monitor changes, task histories, and team progress all in one place.

Download our Plugin

Assigning Tasks

Delegate work effortlessly by assigning tasks to team members. Enhance accountability and streamline project management.

Download our Plugin

Features

Personal

per month

All the essentials for solo users – completely free

Get Started Free

Teams

per user

per month

Unlock every feature and share your workflow with your team

Get Kanban Tasks for Teams

Organize Your Projects

Unlimited Boards

Create a separate board for every project or workflow

Unlimited Lists per Board

Organize your board with as many columns as you need

Unlimited Tasks

No limits on the number of tasks you can create

Get Work Done Board

A central hub that displays all your tasks at a glance

Enhance Your Workflow

Due Dates & Reminders

Set deadlines and receive automatic alerts

One-Click Email to Task

Easily convert emails into tasks while keeping email links

Quick Date Adjustments

Update task deadlines effortlessly with drag-and-drop

Google Workspace Integration

Works seamlessly with Gmail, Calendar, and other Google tools

Subtasks

Break complex tasks into smaller, actionable steps

Rich Text Descriptions

Format your task details easily with markdown support

Custom Tags

Label and filter tasks with personalized tags

Attachments

Add files and documents directly to your tasks

Checklists

Include multiple to-do items within each task

Collaborate Effectively

Shared Boards

Collaborate in real time by sharing boards with your team

Assigning Tasks

Delegate tasks to team members and track progress effortlessly

Frequently asked questions

Find answers to the most common questions about Kanban Tasks.

Shared, real-time Kanban boards inside Gmail and Google Workspace

Embedded in Google Workspace

Intuitive Kanban Boards

Overview • Get Work Done

Team Collaboration

Customizable Workflows

Attachments, Comments, and More

Kanban Tasks Features for Google Workspace

Overview & Walkthrough

Get Work Done

Tasks from Email

Drag & Drop

Checklists

Team Collaboration

Notifications

Attachments

Comments

Activity Log

Tags

Assigning Tasks

Simple, transparent pricing

Organize Your Projects

Enhance Your Workflow

Collaborate Effectively

Organize Your Projects

Enhance Your Workflow

Collaborate Effectively

Use the pillar guides to capture broader Google Workspace intent

Google Workspace Project Management: A Practical Guide for Small Teams

Google Workspace Task Management: Shared Tasks Without the Extra Bloat

Kanban for Gmail: Turn Email Into a Real Workflow

Frequently asked questions

Features	Personal $0 per month All the essentials for solo users – completely free Get Started Free	Teams $5 per user per month Unlock every feature and share your workflow with your team Get Kanban Tasks for Teams
Organize Your Projects
Unlimited Boards Create a separate board for every project or workflow
Unlimited Lists per Board Organize your board with as many columns as you need
Unlimited Tasks No limits on the number of tasks you can create
Get Work Done Board A central hub that displays all your tasks at a glance
Enhance Your Workflow
Due Dates & Reminders Set deadlines and receive automatic alerts
One-Click Email to Task Easily convert emails into tasks while keeping email links
Quick Date Adjustments Update task deadlines effortlessly with drag-and-drop
Google Workspace Integration Works seamlessly with Gmail, Calendar, and other Google tools
Subtasks Break complex tasks into smaller, actionable steps
Rich Text Descriptions Format your task details easily with markdown support
Custom Tags Label and filter tasks with personalized tags
Attachments Add files and documents directly to your tasks
Checklists Include multiple to-do items within each task
Collaborate Effectively
Shared Boards Collaborate in real time by sharing boards with your team	-
Assigning Tasks Delegate tasks to team members and track progress effortlessly	-