Blog Mastering Kanban with G Suite:...
Last Updated At: 05/20/2024

Mastering Kanban with G Suite: Streamline Your Workflow for Maximum Efficiency

Discover how the synergy of Kanban and G Suite can transform your workflow. Learn how to implement a Kanban system using Google Sheets and Google Calendar, and about an intuitive Kanban board tailored for your Google Workspace.

A illustrated river of productivity

In today’s fast-paced business environment, streamlining workflow is more crucial than ever. Combining Kanban with G Suite offers a robust solution for enhancing efficiency and productivity across all types of projects. This guide will explore how you can master Kanban within the Google Workspace environment, particularly utilizing tools such as Google Sheets and Google Calendar, to manage your tasks and timelines better.

Understanding Kanban within G Suite

Kanban is a visual task management system that helps in organizing your work by displaying tasks on a board. This method provides a clear picture of work statuses, which improves coordination and minimizes time wastage. When integrated with G Suite, Kanban leverages the power of Google’s seamless tools, enhancing the way teams collaborate and track progress.

Setting Up Your Kanban Board in Google Sheets

Google Sheets is a versatile tool for creating a customized Kanban board. Here's how to get started:

  1. Create a New Sheet: Start by naming your Google Sheet as per the project or workflow.
  2. Design the Columns: Label each column to reflect each phase of your workflow, such as "To Do," "In Progress," and "Completed."
  3. Add Tasks: Use each row to represent a task. Include titles, descriptions, due dates, and assignees.
  4. Utilize Color Coding: Use different colors to represent different statuses or priorities, which makes the board visually informative.
  5. Implement Conditional Formatting: This feature can automatically change the color of task rows based on status or deadlines, helping you stay alert to critical tasks or overdue assignments.

Integrating Kanban with Google Calendar

Google Calendar integration is essential for time-bound tasks within your Kanban board, ensuring you never miss deadlines. By syncing tasks from Google Sheets to Google Calendar, you can view deadlines and manage your schedule more effectively. Here’s how you can synchronize your tasks:

  1. Set Up Calendar Events for Tasks: Directly add your tasks from Sheets as events on your Calendar.
  2. Use Reminders and Notifications: Set reminders for upcoming deadlines.
  3. Share with Team Members: Share your calendar with team members so everyone is aware of key dates and responsibilities.

How about having a natively integrated Kanban board in your Google Workspace? Kanban Tasks is the answer to this need. Let's quickly analyse the benefits of using Kanban in G Suite.

Benefits of Using Kanban with G Suite

  • Enhanced Collaboration: Real-time updates and sharing capabilities of Google Workspace ensure that team members are always on the same page.
  • Access Anywhere: With all your tasks stored in the cloud, you can access your Kanban boards from any device, anywhere, thus enabling flexibility in working.
  • Scalability: Easily scale your Kanban system from small projects to larger, more complex workflows as your team or organization grows.

Tooling Studio and Kanban for G Suite

Tooling Studio is dedicated to enhancing productivity within Google Workspace. Its Kanban Tasks tool is a Chrome Plugin that facilitates an intuitive Kanban experience directly within your Google environment. By simplifying the organization and management of tasks, Tooling Studio ensures you never miss a deadline. Its seamless integration brings your project management needs into your everyday workspace, making it easier to manage and more efficient to execute.


Mastering Kanban with G Suite is about optimizing the tools you already use to manage your work effectively. By integrating visual task management with powerful collaboration features in Google Workspace, you can streamline your processes, prevent task overload, and boost overall productivity. Embrace Kanban with the help of tools like Google Sheets and Google Calendar combined with the innovative solutions provided by Tooling Studio to transform your project management experience. Download Kanban Tasks now.

Kanban Tasks
Fully Free In Beta
Start using Kanban Tasks for free. No credit card required. Just sign up with your Google Account and start managing your tasks in a Kanban Board.