Turn an email into a task, choose the right board, assign a teammate, and set the due date without leaving Gmail. Everyone can see what is next and move the work to Done.
Free for personal use. Teams cost USD 5 per user per month or USD 50 per user per year.
Works inside Gmail and Google Workspace.
See the full walkthrough here.
One complete Gmail workflow
Capture the request while you read it. Choose the board, assign an owner, set the due date, and move the task through the same shared workflow.
Create the task from Gmail and choose its personal or team board. The email link stays with your task for private reference.
Use lists such as To do, Doing, and Done. Drag the task when the work moves forward.
Give the task to a teammate, set its deadline, and keep the details, comments, and checklist together.
Create a task while you read an email, choose its board, and return to the original message when you need the context.
Arrange work in clear stages and drag tasks between lists as the work moves forward.
See dated tasks due today and this week in Get Work Done, across the boards you can access.
Invite teammates, assign tasks, and use shared boards to make ownership and progress clear.
Create the boards and lists your work needs. Add checklists, tags, due dates, and descriptions to each task.
Keep files, comments, checklists, tags, and assigned people with the task so the next action stays clear.
Choose your next step
Start from an email, a new task, or an imported Google Task. Kanban Tasks gives the work a board, an owner, a due date, and a clear route to Done inside the Google Workspace tools your team already opens.
Google Tasks has a full-screen web view for personal lists, but it does not provide stage-based Kanban workflow. Kanban Tasks adds shared boards, owners, comments, attachments, and Gmail capture.
Read the Google Tasks Kanban guideUse Gmail and Google Workspace as the intake layer, then move work onto shared boards where tasks can be assigned, discussed, searched, and reviewed in focused views like Get Work Done.
See shared task managementKanban Tasks brings email capture, shared ownership, comments, and attachments into your Gmail workflow. Compare the setup and team features with TasksBoard.
Compare TasksBoardKanban Tasks puts shared boards inside Gmail and Google Workspace. Compare the email-to-task flow, team features, and pricing with Trello.
Compare TrelloGantt charts
Plan dated tasks on a timeline without moving project work into a separate tool. Your board stays familiar, while deadlines and overlaps become easier to scan.
Kanban Tasks makes task management inside Google Workspace easier with a visual, flexible shared kanban board. Organize tasks, automate due dates, collaborate with teams, and manage priorities without leaving Gmail, Meet or Calendar. Explore the key features that help teams stay productive, streamline workflows, and keep track of every task in one place.
This is a walkthrough of Kanban Tasks, a Chrome extension by Tooling Studio that seamlessly integrates with Google Workspace. You'll see how to create and manage Kanban boards directly within Gmail, organize tasks with lists and tags, collaborate in real-time, track changes with an activity log, and convert emails into tasks with a simple drag-and-drop. The demo covers key features that help streamline workflow, enhance productivity, and improve team collaboration—all within your existing Google Workspace setup. Watch the video to see it in action, then try it out for yourself and share your feedback with Eric and the team
Effortlessly stay on top of your priorities with automated lists like ‘Due Today’ and ‘Due This Week’ on your Get Work Done board. These lists collect tasks with due dates from all your boards, giving you and your team a clear overview of what needs attention, so you can stay focused and productive without missing deadlines.
Convert your emails into actionable tasks with just one click. Integrate Gmail seamlessly and never lose track of important messages.
Prioritize and organize your tasks intuitively. Our drag-and-drop functionality makes reordering tasks a breeze.
Break down tasks into manageable steps with detailed checklists. Stay organized and ensure nothing slips through the cracks.
Collaborate with your team using shared boards and real-time updates. Assign tasks, leave comments, and boost overall productivity.
Never miss an update with instant notifications. Stay informed about task changes, assignments, and comments in real time.
Enrich your task cards by adding relevant files, images, or documents. Keep all your resources at your fingertips.
Improve team communication with detailed task comments. Discuss ideas, provide feedback, and stay connected on every project.
Track every update with a comprehensive activity log. Monitor changes, task histories, and team progress all in one place.
Organize your tasks with customizable tags. Filter, label, and sort your workflow for optimal efficiency.
Delegate work effortlessly by assigning tasks to team members. Enhance accountability and streamline project management.
AI agents and MCP
Most AI tools can summarize work. Kanban Tasks gives agents somewhere useful to put that work: boards, lists, tasks, owners, due dates, comments, checklists, tags, and status inside the same workspace your team uses.
Personal use is free. Upgrade to the team plan when you want shared boards, task assignment, and real-time collaboration.
| Features | Personal $0 per month All the essentials for solo users – completely free | Teams $5 per user per monthUnlock every feature and share your workflow with your team |
|---|---|---|
| Organize Your Projects | ||
Unlimited Boards Create a separate board for every project or workflow | ||
Unlimited Lists per Board Organize your board with as many columns as you need | ||
Unlimited Tasks No limits on the number of tasks you can create | ||
Get Work Done Board A central hub that displays all your tasks at a glance | ||
| Enhance Your Workflow | ||
Due Dates & Reminders Set deadlines and receive automatic alerts | ||
One-Click Email to Task Easily convert emails into tasks while keeping email links | ||
Quick Date Adjustments Update task deadlines effortlessly with drag-and-drop | ||
Google Workspace Integration Works seamlessly with Gmail, Calendar, and other Google tools | ||
Subtasks Break complex tasks into smaller, actionable steps | ||
Rich Text Descriptions Format your task details easily with markdown support | ||
Custom Tags Label and filter tasks with personalized tags | ||
Attachments Add files and documents directly to your tasks | ||
Checklists Include multiple to-do items within each task | ||
| Collaborate Effectively | ||
Shared Boards Collaborate in real time by sharing boards with your team | - | |
Assigning Tasks Delegate tasks to team members and track progress effortlessly | - | |
Practical guides
Learn how to manage projects, share tasks, and turn Gmail requests into owned work across Google Workspace.
Kanban Tasks
Build a clear project workflow in Google Workspace with one brief, one shared board, task owners, due dates, and accessible files.
Kanban Tasks
Personal reminders are easy. Shared task management is where most Google Workspace setups fall apart. This guide shows a practical model that small teams will actually use.
Kanban Tasks
A practical Gmail Kanban setup: capture an email, choose a board, assign an owner, and move the task through clear stages.
Find answers to the most common questions about Kanban Tasks.
Explore related FAQs:
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