How to Add eSignatures to Documents in Google Workspace

Introduction

If you're a Google Workspace admin looking to utilize eSignature functionality, you might be wondering why you can’t find the option to add eSignatures to PDFs directly in Google Drive. This article will guide you through the correct process for adding eSignatures within Google Workspace.

Understanding eSignatures in Google Workspace

The eSignature feature in Google Workspace is specifically designed for use with Google Docs and not directly with PDFs. After a Google Doc is signed, you can download the document as a PDF, which may lead to some confusion if you're looking to directly sign a PDF.

Requirements

• Google Workspace Subscription: Ensure you have a Business Standard or higher subscription.
• Administrative Permissions: Being a super administrator, you should have full access to enable and use eSignature features.

Steps to Add an eSignature

1. Verify Feature Availability:

   • Confirm that your organization's Google Workspace configuration supports eSignatures. This feature should be enabled by default for eligible subscriptions.

2. Create or Open a Google Doc:

   • Navigate to Google Drive, create a new Google Doc, or open an existing one where you wish to add an eSignature.

3. Access eSignature Tools:

   • Click on the Tools menu within the Google Doc and look for the eSignature option. This is where you can manage and apply signatures.

4. Follow the Signing Process:

   • Follow the prompts provided in the eSignature tool to complete the signing process. This may involve selecting signers and configuring signature fields as necessary.

5. Download Signed Document as a PDF:

   • After the document is signed, use the File > Download > PDF Document option to save your signed document as a PDF.

Troubleshooting Tips

• Refresh and Re-login: Sometimes, logging out and back into your Google Account and refreshing the page may help display the latest features.
• Update Permissions: Ensure that the eSignature feature is permitted for all users in your Google Admin Console settings.

Additional Resources

• For a detailed guide on this feature, refer to the Google Workspace Help Center. This resource can provide step-by-step assistance for enabling and managing eSignatures within your organization.

With these steps, you can efficiently utilize Google's eSignature capabilities in your business processes.