Kanban Tasks vs. Trello

Discover how Kanban Tasks stacks up against Trello: a concise comparison for productivity enthusiasts seeking the best task management solutions integrated with Google Workspace.

In today's fast-paced digital landscape, staying organized is the cornerstone of success. Whether you're a solopreneur, a small business owner, or part of a large corporation, the need for efficient tools and task management software cannot be overstated.

Picture this: juggling multiple projects, deadlines looming, emails flooding in, and team members needing updates. Without the right tools in place, chaos can quickly ensue, leading to missed deadlines, overlooked tasks, and frustrated team members. 

But fear not! With the right tools and task management software, you can streamline workflows, boost productivity, and regain control of your workload. Many tools are available, and this write-up's prime focus is Kanban Tasks Extension for Google Chrome and how it compares to Trello.

Let's dive into the differences between these tools and how they are unique in their respects. 

What Is Kanban Tasks?

Kanban Tasks by Tooling Studio is a task management Chrome extension that enhances Google Workspace by functioning as a natively integrated feature within it. It leverages the full potential of Google Workspace Apps, streamlines workflows, and boosts productivity for users and their businesses.

Drawing inspiration from Kanban's renowned simplicity in project management, this tool is designed to enhance the capabilities of Google Workspace power users. It uses the framework’s capability to visualize projects on a single screen easily, simplified progress tracking, and effective project management.

Features of Kanban Tasks

Google Tasks on Flexible Kanban Board

The Kanban Tasks extension helps to easily view and manage our Google Tasks on a seamlessly integrated Kanban Board inside your Google Workspace. The near-native design helps us to seamlessly view and manage our Google Tasks on a visually intuitive Kanban Board. As all your tasks stay in one place, we need not go outside our Google Workspace to get things done. As a user first signs in, he gets access to the two default boards: 'Get Work Done' and 'Your First Board', along with the flexibility to add more boards (which is free in the current Beta version). 

Get Work Done Board

Get Work Done is the main default board of the Kanban Tasks. It acts as the consolidated hub for all the tasks on all the boards and lists. It appears on this board with each task’s respective due dates. As soon as the user steps inside the extension, he is greeted with this central hub of tasks that reminds you of two categories of tasks “Todo Today’ and “Todo This Week’. It helps in prioritizing your tasks based on urgent ones first, and no deadlines go unmet. 

Your First Board

‘Your First Board’ is the other default board every user gets. It comes with easy-to-add unlimited task lists with the option to add unlimited sub-tasks and notes. It gives multiple sorting order options. 

Kanban View

We can choose between a traditional list view or a visually intuitive Kanban board view to organize tasks effortlessly.

Unlimited Lists

Every board in Kanban Tasks (except for the 'Get Work Done' board) enables users to include task lists. Within these task lists, users can add notes to each task and sub-task, along with a variety of other customizable options. 

Detailed Modal View

The tool provides comprehensive task views with descriptions (featuring a rich text editor), checklists, due dates, and more. Clicking on any task opens a detailed view, providing all the necessary information about that specific task.

Unmissable View of Due Dates

On every board, users have the option to set due dates for tasks. These due dates are then automatically reflected in the 'Due Today' and 'Due This Week' lists on the 'Get Work Done' board. With deadlines constantly visible in your workspace, it's hard to miss them. 


Every task in the Kanban Tasks extension allows you to add checklists, which are lists of items that can be marked as complete with a checkmark. This feature is more efficient and quicker than adding sub-tasks, especially when you need to include necessary details for a task.

Rich Descriptions

It has an intuitive What-You-See-Is-What-You-Get editor to incorporate rich descriptions into your content. Employ formatting tools such as bullets and bold text to organize your descriptions effectively. Ensure clarity and visual appeal by leveraging features that enhance readability and comprehension.

What Is Trello?

Trello is a web-based project management and collaboration tool that utilizes a visual system of boards, lists, and cards to organize tasks and workflows. 

Features of Trello

  • Boards, Lists, and Cards: Trello uses a system of boards to represent projects, lists to represent workflow stages, and cards to represent tasks or items. Users can create, move, and organize these elements easily.

  • Customizable Workflow: Users can customize their workflow by creating lists that represent different stages of their project or process. This flexibility allows teams to adapt Trello to their specific needs.

  • Collaboration: Trello enables collaboration among team members by allowing them to add comments, attachments, checklists, due dates, labels, and more to cards. Team members can also be assigned to specific cards to indicate responsibility.

  • Integration: Trello integrates with a wide range of third-party apps and services, including Google Drive, Dropbox, Slack, and more. This allows users to connect Trello with other tools they already use.

  • Mobile Apps: Trello offers mobile apps for iOS and Android devices, enabling users to access their boards and cards on the go.

  • Notifications: Users receive notifications for updates and changes to cards they're involved with, helping to keep everyone in the loop.

Why Choose Kanban Tasks Over Trello? A Comparison

Both Kanban Tasks for Google Workspace and Trello are versatile and user-friendly tools that excel at visual task management and collaboration. Here is a quick analysis of their features highlighting why Kanban Tasks outshines Trello.  

Native Design Benefits

While Trello can be integrated with third-party apps and services, including Google Drive, Dropbox, Slack, and more, Kanban Tasks is designed as a Chrome extension. Its goal is to enhance the capabilities of Google Workspace power users in their native environment. It enables easy access to all the tasks without switching back and forth between tabs.
A Centralized Task Hub

The primary default board, 'Get Work Done,' serves as the Kanban Tasks’s key feature. Functioning as the central hub, it provides clear visibility into tasks that are split into ‘Todo Today’ and ‘Todo This Week’ based on due dates. This helps you to focus your productive hours on what matters most. The unlimited option to add tasks, sub-tasks, notes, descriptions, etc. (in the beta version) makes it a user-friendly task management tool. 

The intuitive drag-and-drop functionality allows you to set a due date for each task which automatically gets reflected in the ‘Get Work Done’ Board making it difficult for users to miss a single deadline.

Late Entry Advantage

Being the latest entry into the task organization tools market, Kanban Tasks has the potential to become an instant favorite among Google Task users since it offers the most wished-for features of the Google Workspace power users. Trello is a longstanding tool in the market that is a popular choice for teams and individuals looking to organize their projects and workflows. Since Kanban Tasks is offering additional features that Trello is lacking, it definitely has a late-mover advantage. 

Flexible and Easy to Use

Trello offers the flexibility to tailor the workflow by crafting lists that correspond to various stages of their project or process (to do, in progress, done, etc.). Tasks can be organized into lists and boards. Cards can contain detailed information, such as descriptions, due dates, checklists, attachments, and comments. Kanban Tasks has a flexibility edge over here since it offers a more detailed and flexible way to depict each task with different features such as due dates, checklists, descriptions, sub-tasks, etc. 


Trello gives easy access to the status of all tasks and since team collaboration is possible, every teammate can know the project status easily. The team collaboration feature in Kanban Tasks is on its way, promising to revolutionize teamwork. Soon, teams will have the ability to track deadlines for each task and collaborate seamlessly for enhanced productivity.

Free Version Limitations

While Trello offers a free version, it comes with limitations on the number of boards, cards, and integrations available, which may be restrictive for some users or teams. Kanban Tasks, in its Beta version, offers users the freedom to create unlimited boards, task lists, sub-tasks, descriptions, etc. 

Kanban Tasks vs. Trello: A Feature-by-Feature Showdown

To help you navigate the key differences and advantages of Kanban Tasks over Trello, here’s a focused comparison table. It highlights how Kanban Tasks might better align with your productivity needs, especially with its unique features as the native integration with Google Workspace.

Features Kanban Tasks Trello
Sub Tasks
Detailed View of Tasks
Drag-n-Drop Task Management
3rd Party Integration Coming Soon
Team Collaboration Coming Soon
Mobile Apps
Natively Integrated in Google
Visibility of Due Dates
Central Hub of Tasks

Wrapping Up

Besides these, Kanban Tasks also encompasses all the beloved functionalities of Trello: unlimited boards and lists, drag-and-drop task management, checklist creation, markdown task notes, and much more! We can see that Kanban Tasks offers a more convenient and flexible approach to handling task management especially for users already working with Google Workspace and requiring Task Management software or those users who want a Kanban Board natively integrated into their own Google Workspace.

Kanban Tasks
Fully Free In Beta
Start using Kanban Tasks for free. No credit card required. Just sign up with your Google Account and start managing your tasks in a Kanban Board.