Kanban Tasks vs. ClickUp

Explore the differences between Kanban Tasks and ClickUp in this insightful comparison. Understand how each enhances workflow within Google Workspace, offering unique features for task and project management.

Task management and project management tools are the backbone of efficient workflow organization, ensuring tasks are prioritized, deadlines are met, and progress is tracked seamlessly.

With a plethora of task management tools available, selecting the right one for your needs is paramount. Whether you prioritize simplicity, advanced functionality, or seamless integration with existing tools, there's a solution tailored to your requirements. Take the time to explore two major options available in the market - Kanban Tasks and ClickUp, and choose the tool that aligns best with your workflow and objectives.

What is Kanban Tasks?

The Kanban Tasks Chrome extension by Tooling Studio is a seamlessly integrated task management solution for Google Workspace, enriching it with intuitive functionalities. It fully utilizes the suite of Google Workspace Apps, optimizing workflows and amplifying productivity for both individual users and businesses alike.

Inspired by the renowned simplicity of Kanban methodology in project management, this tool is crafted to augment the capabilities of Google Workspace enthusiasts. Leveraging Kanban's innate ability to visually organize projects on a unified interface, it simplifies progress monitoring and facilitates efficient project management.

Features of Kanban Tasks

Visually Dynamic and Unified Kanban Board Experience

Kanban stands out as one of the oldest and most beloved project management frameworks, cherished for its simplicity and adaptability. Its user-friendly nature makes it a popular choice, and its ability to visualize the entire project on a single screen significantly simplifies progress tracking.

Kanban Tasks extension utilizes this and helps you to seamlessly merge your Google Tasks with an intuitive Kanban Board within your Google Workspace environment. With a design closely resembling native integration, task management becomes effortlessly streamlined, empowering you to maintain focus and productivity without disruptions. Users are greeted with pre-configured boards, 'Get Work Done' and 'Your First Board', helping them to explore the flexibility to create custom boards at no cost during the Beta phase. 

A Centralized Task Center

The "Get Work Done" board acts as the central task hub within Kanban Tasks, serving as the default focal point for all boards and lists. Here, tasks from across various boards are consolidated, offering users a unified view. Each task is accompanied by its due date, providing users with a comprehensive overview of their upcoming commitments. Upon accessing the extension, users are directed to this pivotal hub, where they encounter two primary categories: "Todo Today" and "Todo This Week." This strategic arrangement aids in task prioritization, ensuring urgent tasks are promptly addressed while also preventing any deadlines from slipping through the cracks.

A Versatile Second Default Board

"Your First Board," the second default board available to every user, simplifies task management by offering unlimited task lists, sub-tasks, and notes (in beta version), all with easy-to-use functionality. Furthermore, users can take advantage of multiple sorting order options, ensuring their tasks are organized and accessible for optimal efficiency.

Kanban View

Users can utilize the Kanban View feature to effortlessly organize tasks by selecting between a conventional list view or an intuitively visual Kanban board view.

Unlimited Lists

In Kanban Tasks, users have the freedom to create unlimited lists within each board (excluding the 'Get Work Done' board). These lists serve as versatile containers for tasks, enabling users to add detailed notes to each task and sub-task, along with a range of other customizable options.

Detailed Task View

Experience detailed task views within the tool, encompassing descriptions enriched with a robust text editor, checklists, due dates, and additional features. By simply clicking on any task, users can access a comprehensive view that presents all essential information about that specific task.

Stay Ahead of Deadlines

The versatility of Kanban Tasks allows users to set deadlines and due dates to ensure that they never miss a deadline. These due dates are seamlessly reflected in the 'Due Today' and 'Due This Week' lists on the 'Get Work Done' board, ensuring that impending deadlines are always prominently displayed within your workspace. With this constant visibility, you'll stay on top of your tasks and never miss a beat.

Efficient Checklists

Users can streamline task management with efficient checklists in the Kanban Tasks extension. With the ability to add checklists to each task, you can easily list items and mark them complete with a simple checkmark. This feature provides a faster and more efficient alternative to adding sub-tasks, especially when including necessary task details.

Enhanced Task Descriptions

Take advantage of our intuitive What-You-See-Is-What-You-Get (WYSIWYG) editor to craft detailed task descriptions effortlessly. With formatting tools such as bullets and bold text at your disposal, organizing content becomes a breeze. Enhance clarity and visual appeal by leveraging features that improve readability and comprehension, ensuring your task descriptions are both informative and visually engaging.

Agile Companion

Supporting Agile working methods, Kanban Tasks effectively prevent work bottlenecks by allowing new tasks to commence only when there's available capacity to complete them. Through the visualized presentation of all tasks with due dates, facilitates proper backlog management, ensuring tasks are prioritized and executed efficiently.

Minimized Tool Switching

By having all tasks visible within the same interface, users can seamlessly transition between different stages of their workflow without the need to switch between multiple applications. 

What is ClickUp?

ClickUp is a versatile project management tool designed to streamline task management, collaboration, and productivity. It offers a comprehensive suite of features, including task management, goal tracking, time tracking, document sharing, and team communication. 

ClickUp's customizable interface allows users to tailor their workspace to suit their specific needs, whether they're managing personal projects, team initiatives, or large-scale enterprise projects. With its intuitive design and robust functionality, ClickUp empowers teams to stay organized, focused, and efficient, ultimately driving success in their projects and endeavors.

Features of ClickUp

Kanban Boards

ClickUp recognizes the value of Kanban and includes Kanban boards even in its Free plan. This view is packed with features such as custom groups, allowing users to organize tasks based on various parameters like assignee and due date. The drag-and-drop functionality enables effortless movement of tasks across columns, enhancing workflow flexibility. The Everything View provides a convenient dashboard where users can oversee all their boards in one centralized location, further streamlining project management processes.


ClickUp brings significant time savings by automating repetitive tasks, such as status updates, deadline reminders, and project handoffs. It has over 100 automations, empowering teams to allocate their time to tasks that drive progress.

Task Management and Collaboration

Task management in ClickUp caters to both organization and collaboration needs. Users can break down larger tasks into manageable steps with subtasks, add relevant information using custom fields, and utilize checklists to stay on track toward their goals. ClickUp's collaboration features, including video recording, comments, and ClickUp Chat, ensure seamless communication and alignment among team members.

Why Opt for Kanban Tasks Instead of ClickUp? A Comparative Analysis

Both Kanban Tasks and ClickUp are robust task management tools known for their versatility and user-friendly interfaces. Here's a brief comparison of their features, highlighting why Kanban Tasks stands out over ClickUp.

Native Design Benefits

ClickUp boasts extensive integration capabilities with third-party applications and services, including Salesforce, GitHub, and others. Conversely, Kanban Tasks is a Chrome extension specifically crafted for Google Workspace power users. Its core objective is to enhance task management seamlessly within the native Google environment, negating the necessity to toggle between tabs. With Kanban Tasks, users can efficiently access and manage all their tasks without the hassle of navigating away from their Google Workspace applications.

A Centralized Task Hub

The central feature of Kanban Tasks lies in its core board, aptly named 'Get Work Done.' This default board acts as the central hub, providing users with a concise snapshot of tasks segmented into 'Todo Today' and 'Todo This Week' based on their due dates. This organization enables users to efficiently prioritize their workflow, ensuring they dedicate their time to the most critical tasks. ClickUp’s Everything View, though offers a centralized view of all tasks does not contain segmentation based on due dates. 

Late Entry Advantage

As the newest contender in the task organization tools market, Kanban Tasks holds a distinct advantage, particularly among users of Google Tasks. By incorporating features highly favored by Google Workspace power users, Kanban Tasks has the potential to rapidly gain traction within this user base.

Kanban Tasks’s strategic positioning allows it to carve out a niche and attract users in search of a comprehensive solution aligned with their specific needs and preferences.

Flexible and USer-Friendly

Kanban Tasks holds a flexibility advantage in workflow customization, providing a detailed and adaptable approach to task representation. Its array of features, including due dates, checklists, descriptions, and sub-tasks, offer users extensive control over task management.

Furthermore, its intuitive interface and simple navigation enable users to harness these features effortlessly, without unnecessary complexity. This blend of flexibility and user-friendliness ensures efficient task and project management, empowering users to tailor workflows to their needs without encountering rigid structures or steep learning curves.

##Kanban Tasks vs Clickup, features overview Kanban Tasks excels as the go-to choice for an integrated Kanban Board experience in Google Workspace, offering a streamlined approach to task management in a familiar Google environment. In contrast to ClickUp, it provides an intuitive interface, perfectly aligning with the Google Workspace suite to enhance productivity and task handling.

Kanban Tasks vs. Jira
Features Kanban Tasks Jira
Lists and Boards
Sub Tasks
Central Hub of Tasks
3rd Party Integration Coming Soon
Team Collaboration Coming Soon
Visibility of Due Dates
Detailed View of Tasks
Embedded in Google Workspace
Near Native Google Design
Drag-n-Drop Task Management

Closing Remarks

Kanban Tasks is a comprehensive tool that provides a convenient and flexible solution for task management, specially designed for users within the Google Workspace ecosystem. Whether you require task management software seamlessly integrated with Google Workspace or a native Kanban Board experience, Kanban Tasks delivers the perfect fit. Empowering users to streamline their workflows effortlessly, ensures a seamless and efficient task management experience.

Kanban Tasks
Fully Free In Beta
Start using Kanban Tasks for free. No credit card required. Just sign up with your Google Account and start managing your tasks in a Kanban Board.