# Kanban Tasks for Digital Agencies - Streamline Your Creative Workflow > Manage client projects, deadlines, and creative briefs directly inside Google Workspace. eliminate context switching and keep your agency team focused. - Canonical HTML: [https://tooling.studio/sectors/kanban-tasks-for-digital-agencies](https://tooling.studio/sectors/kanban-tasks-for-digital-agencies) - Markdown version: [https://tooling.studio/sectors/kanban-tasks-for-digital-agencies.md](https://tooling.studio/sectors/kanban-tasks-for-digital-agencies.md) ## Hero The Perfect Balance for Creative Agencies "The ability to stay in one environment and effortlessly switch between Gmail, Calendar, Drive, and your project tasks is a huge advantage." - Danny de Boer, Director at Raadhuis - No More Context Switching - Dedicated Client Boards - Deadlines & Briefings in One View - Streamline your agency workflow today. ## How It Works ### Central Hub for Production "For each client, we create a dedicated board. All tasks related to that client's projects are added as individual cards." - Raadhuis ### Eliminate Context Switching Stop juggling between external tools and your inbox. Keep your team focused by managing everything directly inside Google Workspace. ### Deadlines & Focus "This system ensures perfect clarity and allows everyone to see what they need to work on at a glance." ### Collaborate on Clients Invite your team to shared client boards. Assign tasks, track progress, and ensure nothing falls through the cracks. ### Customizable & Flexible Not too simple, not too complex. Just the right balance for agile creative teams managing multiple deliverables. ### Complete Briefings Each card contains critical info: hard deadlines, complete briefings, and attachments. Everything your team needs to execute. ## Intended Use - Client projects and creative briefs. - Deadline visibility and team coordination in Gmail-heavy agencies. - A lighter workflow layer for agency delivery teams. ## Pricing Simple, transparent pricing Personal use is free. Upgrade to the team plan when you want shared boards, task assignment, and real-time collaboration. | Plan | Monthly | Yearly | Description | | --- | --- | --- | --- | | Personal | $0 | $0 | All the essentials for solo users – completely free | | Teams | $5 | $50 | Unlock every feature and share your workflow with your team | ### Organize Your Projects - **Unlimited Boards**: Create a separate board for every project or workflow - **Unlimited Lists per Board**: Organize your board with as many columns as you need - **Unlimited Tasks**: No limits on the number of tasks you can create - **Get Work Done Board**: A central hub that displays all your tasks at a glance ### Enhance Your Workflow - **Due Dates & Reminders**: Set deadlines and receive automatic alerts - **One-Click Email to Task**: Easily convert emails into tasks while keeping email links - **Quick Date Adjustments**: Update task deadlines effortlessly with drag-and-drop - **Google Workspace Integration**: Works seamlessly with Gmail, Calendar, and other Google tools - **Subtasks**: Break complex tasks into smaller, actionable steps - **Rich Text Descriptions**: Format your task details easily with markdown support - **Custom Tags**: Label and filter tasks with personalized tags - **Attachments**: Add files and documents directly to your tasks - **Checklists**: Include multiple to-do items within each task ### Collaborate Effectively - **Shared Boards**: Collaborate in real time by sharing boards with your team - **Assigning Tasks**: Delegate tasks to team members and track progress effortlessly ## Questions and Answers ### What is Kanban Tasks? Kanban Tasks is a lightweight task and project board for Google Workspace. It gives you shared, real-time Kanban boards inside Gmail so you can manage work where you already spend your day. ### Who is Kanban Tasks for? It is a good fit for solo users, small teams, agencies, and anyone who wants a simpler way to manage work inside Google Workspace without using a heavier project tool. ### Does Kanban Tasks work inside Gmail? Yes. The main plugin experience lives inside Google Workspace, including Gmail, so you can manage boards and tasks without jumping to another tool all day. ### Can I create a task from an email? Yes. You can turn an email into a task so the subject and email link stay connected to the task. ### If I share a task, does that share my email too? No. Sharing the task does not give your teammates access to your mailbox. The email link stays tied to the Google account that created it. ### What is the Get Work Done board? Get Work Done is a built-in view that helps you focus on what needs attention now. It pulls together due-date-driven work so you can quickly see what is due today, this week, and next. ### What are the Assigned and Mentioned views? Assigned shows tasks assigned to you. Mentioned shows tasks where someone mentioned you in comments. They help you find important work without opening every board one by one. ### Can I share boards and assign tasks to teammates? Yes. Shared boards are the paid collaboration layer. You can keep personal boards private, invite teammates to shared boards, assign work, comment, mention people, and see updates in real time. ### What can I add to a task? You can add due dates, descriptions, checklists, comments, attachments, tags, and assignees so the task has the context people need. ### Will I get notifications? Yes. Kanban Tasks can notify you in the app and by email for assignments, mentions, comments, and due-date activity. ### Does Kanban Tasks connect with Google Calendar? Yes. Tasks with due dates can show up on your Google Calendar, including your own tasks and tasks assigned to you. ### Can I search across my work? Yes. Kanban Tasks includes search so you can find a task and jump to the right place faster. ### Do I need Google Tasks to use Kanban Tasks? No. Kanban Tasks is its own board-based task tool inside Google Workspace. It should not be understood as just Google Tasks in columns. ### What if the plugin still does not appear after I install it? Use Chrome, turn off ad blockers for Gmail, allow third-party cookies, and ask your Google Workspace admin whether extensions are allowed for your account. ### Is Kanban Tasks free? Yes for personal use. You pay only when you want shared team collaboration.