# Kanban Tasks - Task Management for Gmail & Google Workspace > Turn emails into tasks, organize work on a lightweight Kanban board, and keep team progress visible in Gmail. Kanban Tasks gives Google Workspace users simple task management that feels native. - Canonical HTML: [https://tooling.studio/kanban-tasks](https://tooling.studio/kanban-tasks) - Markdown version: [https://tooling.studio/kanban-tasks.md](https://tooling.studio/kanban-tasks.md) ## Hero Shared, real-time Kanban boards inside Gmail and Google Workspace Manage tasks and projects where your work already happens. Turn emails into tasks, organize work across boards, assign teammates, and track due dates, comments, attachments, and updates without leaving Google Workspace. - Email to task in Gmail - Shared Boards, Lists and Tasks - Get Work Done, search, and Google Calendar sync - Trusted by 1,000+ Google Workspace users. ## How It Works ### Embedded in Google Workspace Effortlessly manage your tasks directly within Google Workspace. Add tasks from Gmail with one click and enjoy the benefits of managing your projects where you already work. ### Intuitive Kanban Boards Visualize and manage your tasks on a dynamic Kanban board. Ideal for Agile Teams. Drag and drop items between customizable columns to keep your workflow in check. ### Overview - Get Work Done We collect all your Tasks with a Due Date for Today and This Week automatically into priority lists on your Get Work Done board. This provides a great overview to know what you or your teammates will be working on. ### Team Collaboration Work together on shared boards with real-time updates. Invite teammates, assign tasks, and keep everyone on the same page. ### Customizable Workflows Design your own workflow with unlimited boards, lists, and custom labels. Enhance every task with checklists, tags, and rich descriptions. ### Attachments, Comments, and More Task details with attachments, comments, and rich metadata. Use checklists, tags, filters, and assigned users to keep everything organized and actionable in one place. ## Interactive Feature Walkthrough ### Overview & Walkthrough This is a walkthrough of Kanban Tasks, a Chrome extension by Tooling Studio that seamlessly integrates with Google Workspace. You'll see how to create and manage Kanban boards directly within Gmail, organize tasks with lists and tags, collaborate in real-time, track changes with an activity log, and convert emails into tasks with a simple drag-and-drop. The demo covers key features that help streamline workflow, enhance productivity, and improve team collaboration—all within your existing Google Workspace setup. Watch the video to see it in action, then try it out for yourself and share your feedback with Eric and the team ### Get Work Done Effortlessly stay on top of your priorities with automated lists like ‘Due Today’ and ‘Due This Week’ on your Get Work Done board. These lists collect tasks with due dates from all your boards, giving you and your team a clear overview of what needs attention, so you can stay focused and productive without missing deadlines. ### Tasks from Email Convert your emails into actionable tasks with just one click. Integrate Gmail seamlessly and never lose track of important messages. ### Drag & Drop Prioritize and organize your tasks intuitively. Our drag-and-drop functionality makes reordering tasks a breeze. ### Checklists Break down tasks into manageable steps with detailed checklists. Stay organized and ensure nothing slips through the cracks. ### Team Collaboration Collaborate with your team using shared boards and real-time updates. Assign tasks, leave comments, and boost overall productivity. ### Notifications Never miss an update with instant notifications. Stay informed about task changes, assignments, and comments in real time. ### Attachments Enrich your task cards by adding relevant files, images, or documents. Keep all your resources at your fingertips. ### Comments Improve team communication with detailed task comments. Discuss ideas, provide feedback, and stay connected on every project. ### Activity Log Track every update with a comprehensive activity log. Monitor changes, task histories, and team progress all in one place. ### Tags Organize your tasks with customizable tags. Filter, label, and sort your workflow for optimal efficiency. ### Assigning Tasks Delegate work effortlessly by assigning tasks to team members. Enhance accountability and streamline project management. ## Product Positioning Kanban Tasks is the Google Workspace-native task management product in Tooling Studio. It focuses on shared boards, assignees, due dates, comments, attachments, and email-to-task capture without forcing teams into a heavyweight project-management stack. ## Pricing Simple, transparent pricing Personal use is free. Upgrade to the team plan when you want shared boards, task assignment, and real-time collaboration. | Plan | Monthly | Yearly | Description | | --- | --- | --- | --- | | Personal | $0 | $0 | All the essentials for solo users – completely free | | Teams | $5 | $50 | Unlock every feature and share your workflow with your team | ### Organize Your Projects - **Unlimited Boards**: Create a separate board for every project or workflow - **Unlimited Lists per Board**: Organize your board with as many columns as you need - **Unlimited Tasks**: No limits on the number of tasks you can create - **Get Work Done Board**: A central hub that displays all your tasks at a glance ### Enhance Your Workflow - **Due Dates & Reminders**: Set deadlines and receive automatic alerts - **One-Click Email to Task**: Easily convert emails into tasks while keeping email links - **Quick Date Adjustments**: Update task deadlines effortlessly with drag-and-drop - **Google Workspace Integration**: Works seamlessly with Gmail, Calendar, and other Google tools - **Subtasks**: Break complex tasks into smaller, actionable steps - **Rich Text Descriptions**: Format your task details easily with markdown support - **Custom Tags**: Label and filter tasks with personalized tags - **Attachments**: Add files and documents directly to your tasks - **Checklists**: Include multiple to-do items within each task ### Collaborate Effectively - **Shared Boards**: Collaborate in real time by sharing boards with your team - **Assigning Tasks**: Delegate tasks to team members and track progress effortlessly ## Related Guides - [Google Workspace Project Management: A Practical Guide for Small Teams](https://tooling.studio/guides/google-workspace-project-management.md): Google Workspace handles communication well, but not shared execution. This guide shows a practical, lightweight project management setup for small teams. - [Google Workspace Task Management: Shared Tasks Without the Extra Bloat](https://tooling.studio/guides/google-workspace-task-management.md): Personal reminders are easy. Shared task management is where most Google Workspace setups fall apart. This guide shows a practical model that small teams will actually use. - [Kanban for Gmail: Turn Email Into a Real Workflow](https://tooling.studio/guides/kanban-for-gmail.md): Gmail is a great intake layer and a bad workflow layer. This guide shows how Kanban fixes that for teams that already live in Google Workspace. ## Questions and Answers ### What is Kanban Tasks? Kanban Tasks is a lightweight task and project board for Google Workspace. It gives you shared, real-time Kanban boards inside Gmail so you can manage work where you already spend your day. ### Who is Kanban Tasks for? It is a good fit for solo users, small teams, agencies, and anyone who wants a simpler way to manage work inside Google Workspace without using a heavier project tool. ### Does Kanban Tasks work inside Gmail? Yes. The main plugin experience lives inside Google Workspace, including Gmail, so you can manage boards and tasks without jumping to another tool all day. ### Can I create a task from an email? Yes. You can turn an email into a task so the subject and email link stay connected to the task. ### If I share a task, does that share my email too? No. Sharing the task does not give your teammates access to your mailbox. The email link stays tied to the Google account that created it. ### What is the Get Work Done board? Get Work Done is a built-in view that helps you focus on what needs attention now. It pulls together due-date-driven work so you can quickly see what is due today, this week, and next. ### What are the Assigned and Mentioned views? Assigned shows tasks assigned to you. Mentioned shows tasks where someone mentioned you in comments. They help you find important work without opening every board one by one. ### Can I share boards and assign tasks to teammates? Yes. Shared boards are the paid collaboration layer. You can keep personal boards private, invite teammates to shared boards, assign work, comment, mention people, and see updates in real time. ### What can I add to a task? You can add due dates, descriptions, checklists, comments, attachments, tags, and assignees so the task has the context people need. ### Will I get notifications? Yes. Kanban Tasks can notify you in the app and by email for assignments, mentions, comments, and due-date activity. ### Does Kanban Tasks connect with Google Calendar? Yes. Tasks with due dates can show up on your Google Calendar, including your own tasks and tasks assigned to you. ### Can I search across my work? Yes. Kanban Tasks includes search so you can find a task and jump to the right place faster. ### Do I need Google Tasks to use Kanban Tasks? No. Kanban Tasks is its own board-based task tool inside Google Workspace. It should not be understood as just Google Tasks in columns. ### What if the plugin still does not appear after I install it? Use Chrome, turn off ad blockers for Gmail, allow third-party cookies, and ask your Google Workspace admin whether extensions are allowed for your account. ### Is Kanban Tasks free? Yes for personal use. You pay only when you want shared team collaboration.